PAREXEL has supported the Bio-Tech and Pharmaceutical industries in helping the development of new drugs and treatments on a global basis. As a leading global biopharmaceutical service provider, they supply knowledge-based contract research, medical communications and consulting services across a broad range of therapeutic areas to the worldwide pharmaceutical, biotechnology and medical device industries. They have helped over 800 clients to develop and launch some of the most important drugs and devices of our time-helping people live better and healthier lives everywhere in the world. Headquartered near Boston, Massachusetts, PAREXEL operates in more than 50 countries around the world.
Post: Project Assistant
Job Description
Essential Functions:
The Project Assistant provides administrative support to Operations, Project Leader/Project Management team, ensuring consistency in standards of, and recommending improvements to, existing processes.
Relationships:
Reports To Head of PV Operations/Team Manager PV Operations
Directly Supervises N/A
Provides Work Direction to N/A
Works Closely with Project Leader(s), project team members, Functional Leads, Line Manager
External Relationships Clients and outside suppliers.
Key Accountabilities:
To provide administrative support to a Department/project management team: This will include:
• Maintain an up-to-date list of contacts, team lists, absences and vacation lists.
• Organize travel and reimbursement of expenses in ARIBA.
• Review administrative requirements for client and internal kick-off meeting including: binders required, invitations, travel and room arrangements.
• Filing: Set up, maintain and archive the PM file and PM specific CORE file, per procedures and guidelines (paper). Maintain PM Non-Central Files and Central Files electronic documentation and any required PM Central Files original paper documentation, per procedures and guidelines (P-MED).
• Set up, if required, centralized team electronic communication and filing tools, e.g. shared outlook mailbox.
• Compose professional business correspondence to clients and outside vendors.
• Print, copy, and fax and/or mail correspondence, reports, documents, etc
• Arrange, assist, and support team meetings, telephone conferences, client meetings, investigator meetings as appropriate, taking minutes and assist in follow-up actions as required.
• Prepare presentation materials and binders for meetings.
• Assist the Team Manager in requesting access for team members to various tools.
• Maintain knowledge of resource availability and provide creative solutions to resourcing problems.
• Maintain departmental utilization spreadsheet on a monthly basis.
• Update project assignment sheets, Dashboards and other reporting tools on a daily/weekly/monthly basis.
• Maintain ongoing awareness of study progress for regional MWS projects.
• Monitor project timelines for all projects and assess impact on month end activities.
General
• Be familiar with MWS Department SOPs and guidelines.
• Be able to provide short-term ‘basic’ cover for absence of Operations Manager.
• Provide administrative support, including project-related admin, as required.
• General office organization, ensuring appropriate facilities are available and maintained including filing cabinets, fax/mail in-trays, printers, fax machines and the Medical Services telephone hotline
• Order and maintain departmental supplies and equipment as required
• Maintain departmental documents and tables
• Assist in the monthly set-up, preparation and distribution of the activity report.
• Provide orientation of new Medical personnel, specifically with respect to workstation and other business facilities set-up
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Roles and responsibilities
• Collate data for client required metrics.
• Monitor project training compliance
• Monitor forecast in the Resource Database regularly
• Help with conduct project close out in management systems at end of project (GXDB, ARGUS, PMED, and other systems) as required
Skills
• Good knowledge of relevant software (MS Windows, PowerPoint) with excellent working knowledge of Excel and Word.
• Excellent interpersonal, verbal and written communication skills.
• Highly organized with the ability to prioritize workload and manage multiple, potentially conflicting deadlines with attention to detail.
• Ability to manage multiple and varied tasks with enthusiasm and prioritize workload with attention to detail.
• Possess a positive attitude.
• Ability to work independently with minimal supervision and function effectively as a team member.
• Willingness to work in a matrix environment and to value the importance of teamwork.
• Professional attitude.
• Accurate and detail oriented.
• Logical thinking.
• Capable of handling confidential issues in a professional manner.
• Business awareness/development.
• Project management (planning and monitoring).
Additional Information:
Location: Andhra Pradesh - Hyderabad
Education: Bachelors degree in Life sciences or related
Functional Area: CR
Industry Type: Pharma/ Biotech/Clinical Research
Employment Type: Full Time
Job Type: Regular
End Date: 25th April, 2014
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