The United States Pharmacopeia (USP) is a non–governmental, official public standards–setting authority for prescription and over–the–counter medicines and other healthcare products manufactured or sold in the United States. USP also sets widely recognized standards for food ingredients and dietary supplements. USP sets standards for the quality, purity, strength, and consistency of these products–critical to the public health. USP's standards are recognized and used in more than 130 countries around the globe. These standards have helped to ensure public health throughout the world for close to 200 years.
Post: Senior Executive / Executive Procurement and Logistics
Job Description:
Procurement:
- Sourcing and procurement of Chemicals, Lab Consumables, Engineering consumables, IT peripherals, Spares etc. from Domestic and International market.
- Receive & Validate Purchase Requisitions.
- Sending enquiries to various Suppliers / Vendors / Authorized distributors / Traders / Manufacturers etc.,
- Follow up with vendors and obtaining quotations.
- Verify and validate quotations / offers / bids
- Coordinate with user departments for technical assistance or clarifications if required.
- Cost Savings - Negotiate with vendors and achieve better price, beneficial terms & conditions for the organization.
- Finalization of Purchase Orders, Work Orders, Blanket Orders and Annual Maintenance Contracts (AMCs). Convert Purchase Requisitions in to Purchase Orders.
- Send PO’s to suppliers / vendors and obtain acknowledgement of the same.
- Expedite timely deliveries of material and service (follow ups with vendors).
- Submit vendor invoices and Bill of Entries to Finance & Accounts Department.
- Facilitate timely payments to vendors.
- Vendor Development - Identify alternate source of suppliers to strengthen the vendor database.
- Vendor Management - Selection, Performance Evaluation, Rating and Retention of potential vendors.
- Generating weekly, monthly and other periodic reports as per management requirement.
- Participates in departmental meetings, in-service trainings and workshops for the purpose of conveying and/or gathering information required to perform job functions and to enhance skill set.
- Organize and maintain purchase documentation as per SOP.
- Develop and maintain the record keeping and purchasing database appropriately.
- Assist with Internal and External Audit Requirements.
- Maintain Integrity and Transparency in the activities being performed.
- Complete adherence towards organization’s Goals, Objective (s), Core Values, Policies and Procedures etc.,
Logistics:
Assist with Logistics (Export Import) requirements and documentation procedures. Track import data as per BOE (sample materials received from Rockville-US and other donors).
Arrange duty payment for imports.
Follow-ups with Freight Forwarders and CHAs for shipment clearances (samples and commercials).
Prepare applications for Test Licenses of Drug Products / Drug Substances and build internal data base.
Prepare export documentation as required.
EPCG authorization – Liaising with vendors and CHA to fulfil license requirement
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Candidate profile:
Required Skills
The incumbent must have thorough knowledge of SCM functions General Purchasing (Indigenous and Overseas)
She/he should have proficiency in using Microsoft Office (Word, Excel, Power Point and Access) and working on ERP-Oracle/SAP platform.
Exposure to ISO 9001:2008 is a must.
Required Experience
Candidates preferably a Science graduate (Chemistry or Biology) from Recognized University/Institute with a proven experience of 7 + years in Purchasing/SCM.
Working experience Pharmaceutical/Biotech Companies will be given preference.
Additional Information:
Experience: 7+ years
Location: Hyderabad, Andhra Pradesh, India
Education: Science graduate
Industry Type: Pharma/ Healthcare/ Clinical research
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